5 Steps to Change Your Excel Files to PDF

As advanced and essential numerical data are, we can’t deny that they might be challenging to put your fingers on – especially if you’re not good with numbers. But, these numbers in electronic spreadsheets have helped us achieve various technological and scientific breakthroughs, more manageable tracking of finance, and even more straightforward calculation in statistics!

The problem is, not all people have the fundamentals in dealing with spreadsheets. But, don’t worry, there’s a way to solve that! The easiest and most straightforward way to do this is by converting Excel to PDF. If you don’t know about the other benefits that you can get by converting your file to PDF, stay tuned and read as we discuss the five steps to change your Excel files to PDF!

What are PDFs?

Portable document format files, PDF files, in short, are essentially electronic images of your file. They appear as though you printed a physical copy of your Excel document. By doing that, you can preserve the formatting that you set for the contents. As a result, it will appear precisely the same on any computer you open the file on, regardless of software versions.

How do PDFs differ from Excel files?


If you open an Excel file, you’ll probably see many columns and rows that contain numbers and other vital elements. For instance, let’s say that you want to send your file to someone, and that file contains large quantities of data. However, you’re unsure whether they can make meaning with what you sent them, so you want to make it simpler.

That’s the fundamental difference between PDFs and Excel files. Instead of a wide spreadsheet, the data appear in an A4, A3, or other paper sizes and appear with the same portrait orientation.

This way, you can’t see the cells you would typically see in Excel files, and the format is much more straightforward.

More secure

With all the file types that you may know, including Word, PPT, Excel, and PDF, perhaps the most secure one is PDF. You can set password encryption for it so that only the person you intended to show the file can see the contents. You can even impose restrictions on the actions that the viewer can do. For instance, you can control whether they can print or edit the said PDF.

Undoubtedly, this feature of PDFs is a significant advantage when dealing with confidential data. After all, keeping sensitive information is always a concern of many. Thus, it won’t be a surprise if you, yourself, receive encrypted PDFs instead of other file types from others.

Are there free ways to convert your Excel files to PDF?

Now that you know about the wonders of PDFs, you may want to start applying these to your files and convert them. However, even though PDFs can bring you significant pros, you might be hesitant to spend money on them. So, are there free ways to do the conversion? Certainly, yes.

To tell you the truth, a cursory look online can make you know about countless sites that can convert your files. It isn’t new since the number of file conversion tools only increase over the years. In addition, you can find software applications that you can install to do the conversion. However, a more accessible option is to look for web-based services that can do the same job.

Online Excel to PDF conversion tools

A popular way to convert your files is to look for online file converters. They remove the need to install software that can take up memory space on your computer. Also, they mostly don’t need complicated steps to use the said tools. But, hold on! Do not just use the first converter that you set your sight on.

You would want a converter that can ensure your files’ privacy and is efficient simultaneously. After all, a common issue people are skeptical about is whether their files remain safe. In this regard, perhaps no other site can take PDFBear’s place at the top. PDFBear is one of the people’s most trusted choices when converting files.

Convert Excel to PDF using PDFBear

PDFBear is an online tool that provides its users a seamless, convenient experience in file conversion. In addition, it is 100% free, so you don’t have to worry about paying anything. It has high-level security, and you can access it from any device. It is undoubtedly an advantageous option when you want to convert your files! Follow the five steps below on how to do the conversion.

  1. Go to PDFBear.
  2. From your storage, select the Excel file that you want to convert.
  3. Select the options that will flash on your screen.
  4. PDFBear will automatically convert your file to PDF.
  5. Once there’s a generated download link, simply download your file and share it with others!

You can also directly export your Excel file as PDF if you have Microsoft Excel installed on your PC. So, why opt for online conversion tools like PDFBear? The key is convenience, and it’s free! The steps to change your file’s format are made easy at no cost. Unlike Microsoft Excel, which comes with a paid subscription, it’s better to choose what’s more accessible for you!


PDFs are way better than Excel files, especially when sharing data with other people. After all, you would want to provide them some ease in making heads or tails of the contents of your files. Also, unlike the cryptic appearance of numerical data in cells, it would be much friendlier to the eyes if you make it simpler by converting it to PDF.

Indeed, our world can advance in numerous areas with the data that we gather. Subsequently, electronic spreadsheets and Excel files have made it easier for us to compute what we are looking for. If you want others to understand them better, then change your Excel files to PDFs now! Go to PDFBear and start doing your file conversion today.