Technology has advanced exponentially in recent years, as did the use of technology in the workplace.
Smartphones are everywhere and access to the internet is freely available. As a result, people are spending a lot of time on devices.
This can cause significant distractions to their work, but the devices are not solely to blame. Technology has the potential to significantly boost productivity at the workplace.
Here are six ways to consider.
Automate Workflows and Processes
Modern technological tools and applications can streamline complex workflows and processes. Businesses can easily automate recurring and monotonous tasks to increase process speed, and reduce human error.
Process automation frees up employee time allowing them time to focus on core business tasks, and revenue-generating activities.
Eliminate manual logging of time of timesheets with automated time tracking tools. Time tracking stops employees from committing time theft and saves the company a lot of money and lost hours.
With file sharing technology employees no longer have to request or wait for files. Information is accessible in centralized information repositories.
Employees can also track the history of changes made to documents. This makes it easy to request clarification of changes if needed.
Open Communication Lines
In-house staff levels are shrinking, and the number of dispersed mobile teams are increasing. Remote work is the new normal, and mobile teams need to remain productive.
Productive employees need to be connected, with instant access to business information and data.
Cloud technologies provide distributed workforces with appropriate resources to stay connected and productive. It allows employees to contact colleagues and customers without a phone system.
Communication and collaboration platforms enable interactive virtual meetings and workgroups so remote teams can easily work together despite being physically apart.
Strategic Planning and Time Management
Technology can enable better planning and time management so employees can get the most out of their workday. Calendar and scheduling applications are accessible from any device, and employees can plot tasks and reminders to stay on track or track time spent.
Setting and Meeting Goals
The power of setting goals is undeniable, and technology can assist in creating a blueprint for achieving organizational, team, and individual goals.
There are many standard smartphone features, like a to-do list and reminder apps, to record goals and set daily, weekly, and monthly reminders to keep them top of mind. There are also goal tracking apps that provide charts and reminders to facilitate the focused achievement of goals.
Employees need environments where they can focus. Technology can facilitate this by streamlining task processes and allowing for longer uninterrupted work periods. Higher employee concentration can equal value added productivity.
The technology selected must complement and enhance the business processes, workflows, and culture. Connect employees by arming them with updated mobile devices and support solutions.
Networked voice and data solutions help employees not to miss calls and other data. Employees can access voicemail, email, and faxes from one inbox. Avoid missed calls and the resulting missed business opportunities with this technology.
Modern learning management systems enable employees to further their knowledge, skills, and talents. It provides them with a repository of training materials and certifications.
Having instant learning at their fingertips is key. This stimulates employee creativity, drive, and forward-thinking abilities that are necessary to build the business.
Technology can increase productivity in many ways. It’s important to remember that employees drive the brand and customer interactions of a business. So, select technology that complements and simplifies employee roles and allows them to be productive and happy.
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